Now seems as good a time as any to remind tenants that the real estate agent you deal with may not be the person you think they are.
Talking with tenants, we find many who think of the agent either as 'their' agent, or as an impartial intermediary between themselves and the landlord.
But neither is true. The agent is always your landlord's agent. The agent may be helpful to you, kind, with a GSOH... but always remember, they act for the landlord, and look out for your landlord's interests – not for you or yours. The agent promises faithful service to the landlord – in return for money, paid by the landlord.
Where a person, for reward, carries on business as an agent for a real estate transaction, rent collection, or other property management services, they are required to be licensed under the
Property Stock and Business Agents Act 2002 (NSW) (section 8). That Act imposes numerous obligations on agents, including rules of conduct in relation to anyone with whom the agent deals: for example, an agent must act 'honestly, fairly and professionally with all
parties in a transaction' and 'not mislead or deceive any parties' (
PSBA Reg 2014, Schedule 1, clause 3(a) and (b)). They must also 'not engage in high pressure tactics, harassment or
harsh or unconscionable conduct' (Schedule 1, clause 5). They must also not ask a person to sign a document unless all material particulars have been inserted (Schedule 1, clause 16) and must provide a copy of the document to the person who signed (Schedule 1, clause 17).
But those rules also make clear that the agent must act in the client's best interests and in accordance with the client's instructions, except where doing so would be unlawful (Schedule 1, clauses 6 and 9). And in the case of a tenancy, the agent's client is always the landlord.
There are also rules of conduct that relate specifically to rental property management. An agent must accompany a prospective tenant on any inspection of a property, and must not give the keys to the prospective tenant even for a short time (Schedule 2, clause 11). They must promptly respond to and 'subject to the instructions of the owner, attend to' your requests for repairs (Schedule 2, clause 13(a)) – and if the landlord's refusal to do a repair would be a breach of your agreement, the agent has to tell them so (clause 13(b)). And if
you are in breach of the tenancy agreement, the agent must immediately tell the landlord (Schedule 2, clause 14). If the agent becomes aware that the property is for sale, they must immediately notify you in writing (Schedule 2, clause 15). Finally, the agent must not ask you to sign a claim form for the bond before the end of your
tenancy, unless all the bond is being paid to you (Schedule 2, clause
17), and when your tenancy does end, they must take all reasonable steps to ensure that the final inspection is done in your presence.
All these things are useful to know, and if you ever need to you can remind the agent of their obligations under the PSBA Act. And if the agent breaches these obligations, you could make a complaint to NSW Fair Trading about it. But that's not going to get you a remedy. In most cases, you would be better off considering whether the agent's misconduct is a breach of the tenancy agreement between you and the landlord, and dealing with it that way. After all, because the agent is
your landlord's agent, your landlord is ultimately responsible for the things the agent does, and doesn't do, on their behalf.
So, for example, if the agent is not responding to your emails about a repair that needs doing, don't worry too much about whether it is a breach of the agent's obligation under Schedule 2, clause 13(a) of the PSBA Reg – treat it as a breach of your landlord's obligation under your tenancy agreement to provide and maintain the premises in a reasonable state of repair, and
proceed accordingly.
And if, on the other hand, the agent gives you advice on how to deal with a tenancy issue, or promises to do something for you, that's all well and good, but keep your wits about you, and don't rely on what the agent says. Speak with a TAAS instead – they look out for tenants' interests.